Pitch Dark Paranormal - Privacy Policy

Privacy Policy Paranormal Investigators North Wales

Introduction

Pitch-Dark Paranormal is committed to data security and the fair and transparent processing of personal data. This Privacy Policy sets out how we will treat the personal data which you, the User, provides to us in compliance with applicable data protection law, in particular the General Data Protection Regulation (EU) 2016/679 (GDPR).

Please read this Policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal data and your rights in relation to your personal data.

Disclaimer

Pitch-Dark Paranormal is solely a 'not-for-profit' organisation with no intention to supply the sale of goods. We do not obtain or request personal Data from Users for the use of any sales, marketing or profiteering of any kind.

We do not arrange 'public-attendance' investigations and therefore do not ask for monies from anyone and therefore do not obtain any Data for that purpose.

Key

Definitions and Interpretation:

'Data'

All information collectively that you have submitted to Pitch-Dark Paranormal via the Website 'Contact Us' form or via email, phone (call and/or text) or Facebook/Messenger. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998 (DPA). This also includes other 'Sensitive Data' as and when required that is submitted by the User during a preliminary interview investigation.

'Pitch-Dark Paranormal', 'we', 'us', 'our'

Pitch-Dark Paranormal are a group of enthusiastic and interested members who are into the investigation into the anomalous phenomena. We are based in Conwy, North Wales (with members across North Wales counties). For the context of this Privacy Policy we are classed as the 'Data Controller'.

'User', 'you', 'your', 'yourself'

Any third party that accesses the Website and is not: i. employed by Pitch-Dark Paranormal and is not acting in the course of their employment; or ii. engaged as a consultant or otherwise providing services to Pitch-Dark Paranormal and accessing the Website in connection with the provision of such services.

'Website'

The website you are currently using: https://www.pitch-dark.org.uk and any sub-domains of this site unless expressly excluded by their own terms and conditions.

Provision

Scope of this Privacy Policy

This Privacy Policy applies only to the actions of Pitch-Dark Paranormal and Users with respect to this Website. It does not extend to any other websites that can be accessed via link from this Website including, but not limited to, any links we may provide to social media websites.

What personal Data do we collect?

In order for us to undertake a preliminary interview investigation we may collect and process the following personal Data:

Name
Email
Location (town and county)
Landline/Mobile phone number (if submitted by you)

Other Data we collect (only upon arrangement of undertaking a preliminary investigation - and will only be given to the Founder or Lead Investigator of Pitch-Dark Paranormal)

Address (submitted by you upon an arranged preliminary visit)

Data given to us by you

If you access our Website in the foresight to contact us regarding any paranormal activity, then you will be required to submit your Data as follows:

Complete the 'Contact Us' form on our Website;
Correspond with us by phone (call or text), e-mail or by Facebook messenger;
Offer up any Sensitive Data upon a preliminary interview investigation (see 'Other Data')

If you visit our Website (created with Google New Sites), we may automatically collect information: we will collect data for analytical purposes and to make improvements including website content and navigation, including your IP address, the date, times and frequency of navigation with which you access the Website and the way you use and interact with its content.

The cookies information Data obtained automatically by Google Sites is within the boundaries of UK/EU Law and therefore to the requirements of the DPA and abides with the GDPR.

Other Data

Sensitive personal data

In certain limited cases, we may collect certain sensitive personal Data from you (that is, information about your religious beliefs, activities, physical or mental health, medications taken, drugs and/or alcohol). However, we will only do so on the basis of your explicit consent via you offering the information for our research during a preliminary interview investigation visit.

Personal Data of other people

Other sensitive Data may be information about other people other than yourself, such as relatives, next of kin or friends, etc. (if linked or witness to the 'paranormal activity'). This will only be requested upon a preliminary interview investigation and obtained by yourself on the implicit agreement of those other people on the understanding that it will be used for our research only.

How do we use your personal data?

When we ask you to supply us with personal Data we will make it clear whether the personal Data we are asking for must be supplied so that we can provide the service to you, or whether the supply of any personal Data we ask for is optional. We will retain any Data you submit for a minimum of 1 month (subject to potential arrangement of a full investigation and for the future duration thereof).

Unless we are obliged or permitted to do so under Law, and subject to any third party disclosures specifically set out in this Policy, your Data will not be disclosed to any third parties.

All personal Data supplied by you is stored securely in accordance with the principles of the DPA (please see 'Where do we store your personal Data and how is it protected?' for further details).

Any or all of the above Data may be required by us from time to time in order to ensure we are providing you with the best service and experience whilst using our Website, specifically to improve our Website and services.

Who do we share your personal data with?

We take all reasonable steps to ensure that only our Founder and Lead Investigator protect your personal Data and are fully aware of their information security obligations.

We limit access to your personal Data to those who have a genuine need to know it, namely any of our Core Investigators who will be required to attend on an investigation subject to arrangement... and so will only need your location as required.

Links to other websites

This Website may from time to time provide links to other non-affiliated websites and social media. As such, we have no control over those websites and social media and therefore are not responsible for the content therein.

This Privacy Policy does not therefore extend to your use of those websites. You are advised to ensure you read the privacy policies of those websites accordingly prior to using them.

How long will PDP keep your personal data?

Where there is an on-going basis between us, we will retain your personal data for the duration of any investigation, upon conclusion of which we will remove all your Data.

Security

Where do we store your personal Data and how is it protected?

We take reasonable steps to protect your personal Data from loss or fraudulent attack. We also have suitable physical and managerial procedures in place to deal with any suspected data security breach and therefore able to safeguard and secure your Data collected via this Website.

We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal Data, we cannot guarantee the security of your personal Data transmitted to our Website; any transmission is at your own risk.

Once we have received your personal Data, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

Under the GDPR, you have various rights with respect to our use of your personal data - two of which are applicable by our remit as below:

Right to Access

You have the right to request a copy of the personal Data that we hold about you by contacting us at the email or postal address given below. Please include with your request information that will enable us to verify your identity and we will endeavour to respond within 30 days of your request.

Right to erasure

You have the right to request the deletion of your personal Data where, for example, the personal Data are no longer necessary for the purposes for which they were collected, where you withdraw your consent to processing, where there is no overriding legitimate interest for us to continue to use your personal Data, or your personal Data has been unlawfully processed.

If you would like to request that your personal Data is erased, please contact us using Contact Details provided below.

There are other rights that you have and these will, upon request, be acted upon and honoured accordingly.

General

Rights

You may not transfer any of your rights under this Privacy Policy to any other person. We reserve the right to transfer our rights under this Privacy Policy where we reasonably believe your rights will not be affected.

If any court or competent authority finds that any provision of this Privacy Policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision, to the extent required, will be deemed to be deleted. The validity and enforce-ability of any other provisions of this Privacy Policy will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy. This Agreement will be governed by and interpreted according to the Law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this privacy policy

Pitch-Dark Paranormal reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by Law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

Date: 8th May 2020

Contact

If you would like to contact us please do so via our Contact Us form on our Website or by email:

pitch-dark-paranormal@outlook.com